Schools may agree holiday absence in exceptional circumstances with consideration being given to pupil’s attendance, attainment and public examinations.

Absences may only be authorised at the discretion of the head teacher.

Applications must be made well in advance and not left to the last minute assuming permission will be given.

Circumstances which are notified to the school or Local Authority after a decision has been made by the head teacher will not be considered. Therefore please be certain to provide details of the exceptional circumstances relating to your application below and attach any supporting evidence.

If approval is not granted and the absence still taken it will be regarded as unauthorised.  Please read the Local Authority information below which explains Penalty Notices issued for unauthorised holidays during term time.

Good attendance is 96% or above.  This has a positive impact on a child’s opportunities for progress and attainment.

Between 91% and 95% attendance will be closely monitored.

90% or below is classed as ‘persistent absence’ and school attendance meetings will be convened to address this.  90% attendance equates to half a day a week off school and to four complete weeks over a school year.  It also results in a negative impact on progress and attainment.

Leave of Absence Holiday Request Form

Wiltshire Council information about penalty notices for unauthorised leave of absence during term time.

Section 444A and section 444B of the Education Act 1996 give powers to the Local Authority (LA) to issue Penalty Notices where the parent/carer is considered capable of but unwilling to secure an improvement in their child’s school attendance.

Why are these powers available?

Reducing absence from school is a key priority at both national and local level. Missing school reduces a pupil’s educational attainment and life chances.

What is a Penalty Notice?

A Penalty Notice is an alternative to prosecution and is used to try and secure an improvement in a pupil’s school attendance without the need to appear in Court. As long as the penalty is paid the Penalty Notice enables parents or carers to discharge their potential liability for prosecution for the period covered by the Penalty Notice.

What are the costs?

Payment of £120 is required within 28 days of receipt of the Penalty Notice; this sum is reduced to £60 if paid within 21 days. If the penalty is not paid in full within 28 days the LA is required to commence proceedings in the Magistrates’ Court for the original offence of your child’s poor school attendance. If you plead guilty or are found guilty the Courts have a wider range of options which could include a maximum fine of £1000. In addition a Parenting Order could be imposed.

Penalty Notices are issued to each parent for each child and payment is required for each Penalty Notice issued.

Who issues them?

The Local Authority through the Education Welfare Service.

How are they issued?

By post to your home.

Can I be prosecuted if I pay the penalty but my child is still missing school?

Yes. You will not be prosecuted for the period included in the Penalty Notice – payment discharges your liability in this respect. However, legal proceedings might be considered for further periods of poor attendance not covered by the Penalty Notice, depending upon the circumstances.

When are they issued for unauthorised Leave of Absence?

Penalty Notices are issued for absence taken during term time where the leave of absence has not been authorised by the school or an absence has not been requested in advance and pupil will has had a minimum of 10 sessions (5 school days) lost to unauthorised leave of absence during the previous six months up to and including the day the Education Welfare Service is notified.

What is unauthorised Leave of Absence?

A parent has made a request for leave of absence in term time and this has not been agreed by the school;

A parent has not applied for leave of absence in advance of the absence (the regulations do not allow retrospective approval); or

If the parents keep the child away from school for longer than was agreed, the extra time is recorded as unauthorised

When can Leave of Absence be authorised?

Amendments made to the 2006 regulations in the Education (Pupil Registration) (England) (Amendment) Regulations 2013 make clear that headteachers may not grant any leave of absence during term time unless there are exceptional circumstances.

If the leave of absence you have requested is not agreed by the school and your child’s total unauthorised leave of absence amounts to 10 or more sessions (5 school days), continuous or aggregated within the previous six months within the current academic year the Education Welfare Service will be notified. The six months includes all unauthorised leave of absence up to the day the Education Welfare Service is notified.

Following this notification from a school that a parental request for a leave of absence in term time has not been authorised and the leave of absence is taken the Local Authority will issue a Penalty Notice to each parent for each child.

What can I do now?

If the leave of absence that you have requested is not authorised you are advised not to take your child out of school.

Who can I discuss this with?

In the first instance talk to your child’s school; otherwise the Penalty Notice Officer can be contacted on:

Tel: 01722 438123  Email: PNLO@wiltshire.gov.uk


Taking your children out of school in the middle of the day for appointments is disruptive to your child, the class and the teacher.

We understand at times children will need to attend emergency appointments and sometimes it is not possible to choose a time, such as attending hospital or for exams.

However, we ask that routine appointments are arranged outside of the school day. 

Copies of appointment letters from hospitals or exam bodies should be send with the request for absence. 

If you child is sick then we follow Public Health England guidelines regarding the period that a child needs to be kept from school. Please follow the guidance below.

Medical-leave-of-absence-form.docxInfection Control Poster Nov 2018

Please follow the below link to view all of our policies, including our Attendance Policy:

Wansdyke School Policies